{"id":21492,"date":"2020-01-16T12:39:48","date_gmt":"2020-01-16T10:39:48","guid":{"rendered":"https:\/\/www.e2.law\/?page_id=21492"},"modified":"2020-02-28T16:27:05","modified_gmt":"2020-02-28T14:27:05","slug":"chp-l5c1-storage","status":"publish","type":"page","link":"https:\/\/www.e2.law\/fr\/corporate-housekeeping-policy\/chp-l5c1-storage\/","title":{"rendered":"CHP-L5c1-Storage"},"content":{"rendered":"<div class=\"accordian fusion-accordian\" style=\"--awb-border-size:1px;--awb-icon-size:13px;--awb-content-font-size:16px;--awb-icon-alignment:left;--awb-hover-color:#f9f9f9;--awb-border-color:#cccccc;--awb-background-color:#ffffff;--awb-divider-color:#e0dede;--awb-divider-hover-color:#e0dede;--awb-icon-color:#ffffff;--awb-title-color:#333333;--awb-content-color:#747474;--awb-icon-box-color:#333333;--awb-toggle-hover-accent-color:#0da74c;--awb-title-font-family:&quot;Roboto Slab&quot;;--awb-title-font-weight:300;--awb-title-font-style:normal;--awb-title-font-size:https:\/\/www.e2.law\/wp-admin\/post.php?post=21492&amp;action=edit&amp;lang=fr#;--awb-content-font-family:&quot;PT Sans&quot;;--awb-content-font-style:normal;--awb-content-font-weight:400;\"><div class=\"panel-group fusion-toggle-icon-boxed\" id=\"accordion-21492-1\"><div class=\"fusion-panel panel-default panel-6563d4894321685aa fusion-toggle-has-divider\"><div class=\"panel-heading\"><h4 class=\"panel-title toggle\" id=\"toggle_6563d4894321685aa\"><a aria-expanded=\"false\" aria-controls=\"6563d4894321685aa\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion-21492-1\" data-target=\"#6563d4894321685aa\" href=\"#6563d4894321685aa\"><span class=\"fusion-toggle-icon-wrapper\" aria-hidden=\"true\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/span><span class=\"fusion-toggle-heading\">Physical <\/span><\/a><\/h4><\/div><div id=\"6563d4894321685aa\" class=\"panel-collapse collapse \" aria-labelledby=\"toggle_6563d4894321685aa\"><div class=\"panel-body toggle-content fusion-clearfix\"><\/p>\n<p>Each Country Manager shall take the necessary steps to secure the original version of the Documents on a therefore defined locked location.<\/p>\n<p>The physical classification must be done as follows:<\/p>\n<ul>\n<li style=\"list-style-type: none;\">\n<ul>\n<li>Folder Colour Code :<\/li>\n<li>White : Corporate documents<\/li>\n<li>Blue : Contracts (excluding project)<\/li>\n<li>Indication on the edge of the folder :<\/li>\n<li>Name of the Company<\/li>\n<li>Company number (accounting number \u2013 see Annex X.1)<\/li>\n<li>Corporate documents OR Contracts<\/li>\n<li>Folder number (1, 2, 3) (in order to provide that there are several folders per company)<\/li>\n<li>Years (plan to indicate all the years covered by the contracts\/doc classified in the folder)<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<ul>\n<li>A main table of contents with the different sections :\n<ul>\n<li>Articles of Association,<\/li>\n<li>Share registry,<\/li>\n<li>Certificates\/Publications,<\/li>\n<li>Co-development Agreement;<\/li>\n<li>Share Purchase Agreement (SPA);<\/li>\n<li>Non-Disclosure Agreement (NDA);<\/li>\n<li>Loan agreement ;<\/li>\n<li>Insurance ;<\/li>\n<li>Customers ;<\/li>\n<li>Suppliers ;<\/li>\n<li>Employees ;<\/li>\n<li>Independent service providers ;<\/li>\n<li>Lease Agreement ;<\/li>\n<li>Bank Agreement ;<\/li>\n<li>Services Agreements<\/li>\n<\/ul>\n<\/li>\n<li>Separators by Documents\u2019 type<\/li>\n<li>If a Document covers several Companies: each original must be filed in the corresponding Companie\u2019s folder.<\/li>\n<\/ul>\n<p><\/div><\/div><\/div><div class=\"fusion-panel panel-default panel-569d310d8ae6dcfdd fusion-toggle-has-divider\"><div class=\"panel-heading\"><h4 class=\"panel-title toggle\" id=\"toggle_569d310d8ae6dcfdd\"><a aria-expanded=\"false\" aria-controls=\"569d310d8ae6dcfdd\" role=\"button\" data-toggle=\"collapse\" data-parent=\"#accordion-21492-1\" data-target=\"#569d310d8ae6dcfdd\" href=\"#569d310d8ae6dcfdd\"><span class=\"fusion-toggle-icon-wrapper\" aria-hidden=\"true\"><i class=\"fa-fusion-box active-icon awb-icon-minus\" aria-hidden=\"true\"><\/i><i class=\"fa-fusion-box inactive-icon awb-icon-plus\" aria-hidden=\"true\"><\/i><\/span><span class=\"fusion-toggle-heading\">Digital<\/span><\/a><\/h4><\/div><div id=\"569d310d8ae6dcfdd\" class=\"panel-collapse collapse \" aria-labelledby=\"toggle_569d310d8ae6dcfdd\"><div class=\"panel-body toggle-content fusion-clearfix\"><\/p>\n<p>Documents will be stored for an undefined period in Corporify and even after the date imposed by legal archiving provisions unless the law requires its removal.<\/p>\n<p>For each Document, one version is saved per Signatory (belonging to *CLIENT123* Group) with the appropriated Label(s) and Reminder(s).<\/p>\n<p><strong>[<u>REMINDERS<\/u><\/strong> : it\u2019s means that there is no unique database. For a document with multiple signatories, there will therefore be multiple document identification numbers for a single document in Corporify<strong>]<\/strong>.<\/p>\n<p><\/div><\/div><\/div><\/div><\/div>\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":166,"featured_media":0,"parent":20455,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-21492","page","type-page","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>CHP-L5c1-Storage - e2.law<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.e2.law\/fr\/corporate-housekeeping-policy\/chp-l5c1-storage\/\" \/>\n<meta property=\"og:locale\" content=\"fr_FR\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"CHP-L5c1-Storage - 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